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MURRAY COUNTY CENTRAL SCHOOL BOARD PROCEEDINGS

November 14, 2012

Summary for 6/11/2012; June 28, 2012; July 9, 2012 ; August 13, 2012; September 17, 2012
Murray County Central school board meeting summary for 6/11/2012

(entire minutes may be read in the administrative office)

Members present: Dan Woldt, Tom Mesner, Tony Clarke, Sue Streff, and Steve Hartle.

Not present: Cindy Meling. Administration: Summer Schultz and Joe Meyer. Others: Becky Hudson, Joann Bergmann, Lisa Rademacher, Paul Haberman, Ryan Vos, Wyatt Peschges, Taylor Moline, Brenda Whitehead, and Charlene Steensma.

Additions to agenda: Set up a committee to meet with other school boards interested in sharing a superintendent.

MSP Mesner/Clarke to approve the agenda.

MSP Hartle/Streff to act on the consent agenda items. Approve minutes for May 12 and May 31, 2012. Approve payment of claims in the amount of $196,034.07. Receive trial balance and cash flow projection reports. Approve preliminary expenditure/revenue budget for FY2013. Acknowledge receipt of donations: MCC Boosters $300.00 to Golf Team, Slayton Women of Today $200.00 and Erwin March Post #64 $75.00 to School Patrol, Tip Top Tux LLC $160.00 to Student Council Relay Team, Slayton VFW $50.00 to Choir, LW American Legion Auxiliary $125.00 to Band, Lake Shetek Campground LLC $200.00 to FFA, Washington Pavilion $100.00 for 5th Grade DARE trip - travel exp., and Hospital Fund $800.00 to Community Ed. (Escape). Approve the Application for Severance Pay from Calvin Wurpts. Approve employee work agreements for 2012-2013 for Theresa Nysetvold-Non-certified Librarian/Media Specialist, Debra Bleyenberg-MARSS Coordinator(50%)/Special Education Secretary(50%), Della Haupert-Elementary Principal's Secretary, Charlene Steensma-Superintendent's Secretary, Pamela Johnson-Payroll/Human Resources, Marjean Freeburg-Cafeteria Manager, Amanda Tentinger-School Nurse, and Nikki Cheskie-Mental Health Resource Person. Approve custodial work assignments for 2012-2013 for Allan Clauson, Bruce Freeburg, Beverly Johnson, Marvin Van Acker, and Roger Wildfeuer. Approve addition of Head/Assistant Jr./Sr. Class Advisor to Mark Carlson's 2012-2013 contract and Head/Assistant Jr./Sr. Class Advisor and High School Yearbook to Kim DeLong's 2012-2013 contract. Approve summer special education contracts for Linda Wilkison-PSA, Kati Bobeldyk-Special Education Teacher, and Leisa Schmidt-Speech Language Pathologist. Approve Lane change from B+15 to B+30 for Linda Swanson. Approve 2012-2013 teaching contract for Michael Helgeson. Approve Mr. Paul Haberman's request for out-of-state student travel to the National FFA Convention, which will be held in Indianapolis, Indiana the latter part of October. There are eleven MCC students planning to attend, with either Mr. Haberman or Mr. Biren and possibly one alumnus that would also serve as a chaperone. The group will be traveling with other area chapters. Declare three window air conditioners as surplus property and advertise them for sale on the school's website.

MSP Hartle/Mesner RESOLUTION AUTHORIZING THE ISSUANCE OF ORDER NOT PAID FOR WANT OF FUNDS



MSP Mesner/Hartle to accept the Letter of Engagement for Annual Audit from Gerber and Haugen for FY2012. Motion carried unanimously.

Chair Woldt called for a vote for the following resolution:

RESOLUTION ESTABLISHING DATES FOR FILING AFFIDAVITS OF CANDIDACY

Voting in favor: Hartle, Streff, Mesner, Woldt, Clarke

Voting against: None Resolution passed.

The following bids were received for FY2013.

VENDOR BID PRICE

Dairy Products: Dean Foods Escalator Bid Firm Bid

(Land 'O Lakes)

_ pt. 1% White .1742 .2047

_ pt. Skim Milk .1708 .2038

_ pt. Strawberry Skim .1915 .2219



_ pt. Chocolate Skim .1915 .2219

Malt Mix 1/2 gal. Vanilla 2.7551 2.9561

Malt Mix 1/2 gal. Chocolate 3.4256 3.626

Yogurt .4357 .4607

Sour Cream 5 lb. 6.9679 7.1979

Bakery Products:

Pan-O-Gold Baking Co.

Whole Wheat White Bread 1.15/ 24 oz.

Wheat Bread .90/24 oz.

Whole Wheat Bread .98/24 oz.

Wheat Hamburger buns 1.15/doz.

Whole Wheat Hamb.buns 3.00/30 ct.

Whole Wheat hot dog buns 3.00/30 ct.

Earthgrains (formerly Sara Lee)

Whole Wheat White Bread-5487 .99/20 oz.

Wheat Bread - 182 .99/24 oz.

Whole Wheat Bread- 53067 .98/20 oz.

Wheat Hamburger buns - 3016 1.27/Doz.

Whole Grain Wheat Hamb.buns- 41064 3.20/30 ct.

Whole Grain Wheat hot dog buns - 41278 3.20/30 ct.

Wheat 4” Ham. Buns - 5483 .95/8 ct.

Slayton Bakery

Whole Wheat White Bread 1.35/24 oz.

Wheat Bread 1.70/24 oz.

Whole Wheat Bread 1.70/24 oz.

Wheat Hamburger buns 1.70/Doz.

Whole Wheat Hamb.buns 1.70/Doz.

Whole Wheat hot dog buns 1.70/Doz.

Spot Bid List No. 2 Fuel - None received

Rubbish Removal:

Schaap Sanitation Base Bid

Central/West Sch. Yr. 50.00

Central/West Summer 30.00

Cardboard 12.00

Publications:

Murray County Editorial Group Rate per Column width 10.50 (Column width Pica 10.5)

MSP Streff/Clarke to accept the bids as follows: Dean Foods/Land O Lakes “Escalator Bid” for dairy, Pan-O-Gold Baking Co. for bakery products, Schaap Sanitation for garbage removal, and Murray County Editorial Group for publications and legals.

MSP Mesner/Streff to approve the Q Comp annual report as presented by Brenda Whitehead.

MSP Clarke/Hartle to approve the quote from Dakota Security of $23,261.95 for installation of nineteen video surveillance cameras and monitors at Central and $5,914.67 for installation of three video camera and monitors at West.

MSP Streff/Mesner to approve three days per week of technology services through the Service Cooperative for the 2012-2013 school year, with one of the days being a technology integration day.

A committee consisting of Dan Woldt, Tom Mesner, and Sue Streff, with Tony Clarke as an alternate will meet with other school boards interested in sharing a superintendent. Adjourned at 8:34 p.m.

Cindy Meling, Clerk

Murray County Central school board meeting summary for June 28, 2012

(entire minutes may be read in the administrative office)

A special meeting of the Murray County Central ISD#2169 Board of Education was held pursuant to notice on Thursday, June 28, 2012, in the district conference room. Chair Woldt called the meeting to order at 5:35 p.m.

The meeting opened with the Pledge of Allegiance. Members present: Sue Streff, Cindy Meling, Tom Mesner, Dan Woldt, Tony Clarke and Steve Hartle. Others: Sheila Crowley and Charlene Steensma.

MSP Clarke/Mesner to approve the agenda. Discussion on sharing superintendent services with another district.

MSP Mesner/Hartle to approve the 2012-2013 Elementary Principal's contract with Todd Burlingame.

The board held the first reading of 807 Health and Safety Policy.

MSP Streff/Meling to adjourn at 6:20 p.m.

Cindy Meling, Clerk

Summary of School Board Meeting July 9, 2012

(entire minutes may be read in administrative office or on the district website: mcc.mntm.org)

Members present: Dan Woldt, Tom Mesner, Tony Clarke, Cindy Meling, Sue Streff, and Steve Hartle. Administration: Joe Meyer. Others: Jayson Gilbertson of A & B Business, Kelley Sanchez of A & B Business, Amy VanEck of A & B Business, Steve Gardner of Bennett Office Technologies, Mark Benda, Becky Hudson, Naomi Sankey, and Lisa Rademacher.

MCP Streff/Hartle to approve the agenda.

MSP Mesner/Clarke to act on the consent agenda items Approve minutes for June 11 and June 28, 2012 meetings. Approve payment of June claims - $304,577.68. Receive cash flow and trial balance reports. Designate Principal Joe Meyer as purchasing agent in absence of a superintendent. Designate Minnwest Bank South-Slayton as the district's official depository of the general checking account for ISD#2169 for FY2013, and to also name Minnwest Bank South-Slayton and Lake Wilson, the State Bank of Chandler, United Prairie Bank-Slayton, and 1st National Bank of Slayton as possible depositories for invested funds and minor checking accounts; designate Minnesota School District Liquid Asset Fund as the official investment depository for ISD#2169 for FY2013. Approve 2012-13 MSBA Membership-Association Dues $3,183 and Policy Services Renewal $550.

Representatives from A & B Business Solutions spoke during the Public Forum. After submitting a proposal for a new 5 year copier/printing lease, they indicated that they were unhappy and felt that the equipment in the Bennett Office Technologies proposal wasn't comparable to the equipment in their proposal.

MSP Streff/Hartle to approve a 2012-2013 contract with SW/WC Service Cooperative for Behavior Analyst Services.

Discussion was held regarding the agreements with Bennett Office Technologies. Lisa Rademacher gave the board members a spreadsheet that was used to compare the bids from A & B Business, Bennett Office Technologies, and Century Business Products. All three vendors looked at existing equipment and usage in order to prepare their proposal. A & B proposed installing all new equipment with a five-year contract with monthly lease payments at $3,703. The lease would include 160,000 black and white copies and 450 colored copies. Overages are extra and charged at $.0055 and $.08754 respectively.

The Bennett proposal included replacing owned printers and copiers in the first year and the large leased copiers in the second year. The monthly fee is based on the actual number of copies produced. Black and white copies are charged at $.01124 and colored at $.07749. Century Business Products proposed a capital lease that bought out the remaining year of the current A & B lease. The monthly charge would be $2,795 and does not include printers or overages. Sue Streff made a motion to table the action until the next meeting. The motion died due to a lack of a second. A motion was made by Tom Mesner to approve the Bennett contracts. Steve Hartle seconded. Members in favor: Woldt, Meling, Mesner, Clarke, and Hartle. Voting against: Streff. Motion carried.

MSP Meling/Clarke to designate Murray County Editorial Group as the legal paper for publications of minutes and legal notices.

MSP Mesner/Streff to approve the second reading of the 807 Health and Safety Policy. The motion was seconded by Sue Streff.

Lunch:

PreK-1 $ 1.85 .40 0.00

Grades 2-6 1.90 .40 0.00

Grades 7-12 2.00 .40 0.00

Second Meal 3.25 3.25 3.25

Adult 3.25 3.25 3.25

Milk without meal/ or second milk .40 .40 .40

Breakfast:

PreK-6 0.00 0.00 0.00

Grades 7-12 0.00 0.00 0.00

Adult 1.55

MSP Clarke/Hartle to approve the 20112-13 Handbooks: Elementary Parent Student, Elementary Faculty, Elementary Substitute, Secondary Student/Parent, and Secondary Faculty.

MSP Streff/Hartle to adjourn at 9:37 p.m.

Cindy Meling, Clerk

Murray County Central school board meeting summary for August 13, 2012

(entire minutes may be read in the administrative office or on the district website: mcc.mntm.org)

Members present: Dan Woldt, Tom Mesner, Tony Clarke, Cindy Meling, Sue Streff, and Steve Hartle. Administration: Joe Meyer and Todd Burlingame. Others: Luther Onken, Becky Hudson, Naomi Sankey, Lisa Rademacher, and Charlene Steensma. Addition to agenda: Assistant Football Coach - Brian Christiansen .5.

MSP Mesner/Hartle to approve the agenda.

MSP Clarke/Streff to act on the consent agenda items. Approve July 9, 2012 minutes. Approve payment of claims: $324,090.80. Receive trial balance and 2013 cash flow reports. Approve lane change request for Laura Jenson from B+15 to B+30. Accept a letter of resignation from Carol Benda a paraprofessional. Approve a teaching contract for Calvin Wurpts at 34.69%. Approve coaching assignments: Volleyball - assistant Michelle Swanson and junior high Donna Johansen; Cheerleader Advisor - (.5) Samantha Krohn; and Football - assistant Brad Holinka, .5 assistant Tom Whitehead and .5 assistant Brian Christiansen.

Approve changes to the 2012-2013 High School Activities Handbook. Declare three used copiers as surplus property and authorize advertising them for sale (Sharp AR-M317, Sharp AR-M277, and Ricoh Aficio 2035eSP).

MSP Mesner/Hartle to approve the Superintendent Services Agreement with Fulda School District for the purpose of enabling the Fulda District to provide the Superintendent services of Luther Onken to MCC from August 1, 2012 through June 30, 2013.

MSP Streff/Meling to move the regular school board meetings from the second Monday of the month to t7:30 p.m. on the third Monday of the month beginning with the September 2012 meeting.

MSP Meling/Hartle

RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 2169, State of Minnesota as follows:

(a) 1. It is necessary for the school district to hold its general election for the purpose of electing three (3) school board members for terms of four (4) years each.

(b) The clerk shall include on the ballot the names of the individuals who file or have filed affidavits of candidacy during the period established for filing such affidavits, as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.

2. Even Year: The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the sixth (6) day of November, 2012.

3. Even Year: Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election.

4. The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election.

The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election.

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election and to cause two sample ballots to be posted in each polling place on Election Day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place must reflect the offices, candidates and rotation sequence on the ballots used in that polling place.

The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.

The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place on Election Day.

5. The clerk is authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election, and generally to cooperate with election authorities conducting other elections on that date. The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate election officials regarding preparation and distribution of ballots, election administration and cost sharing.

6. The clerk is further authorized and directed to cause or to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system.

GENERAL ELECTION BALLOT

INDEPENDENT SCHOOL DISTRICT NO. 2169

MURRAY COUNTY CENTRAL

NOVEMBER 6, 2012



INSTRUCTIONS TO VOTERS

To vote, completely fill in the ovals(s) next to your choice(s) like this:

SCHOOL BOARD MEMBER

VOTE FOR UP TO THREE

CANDIDATE U

CANDIDATE V

CANDIDATE W

CANDIDATE X

_________________ write-in, if any

_________________ write-in, if any

_________________ write-in, if any

Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine-readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges' initials are visible when the ballots are enclosed in a secrecy sleeve.

7. The name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota law.

8. If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall, if requested by the election official, furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

9. Even Year: The individuals designated as judges for the state general election shall act as election judges for this election at the various polling places and shall conduct said election in the manner described by law. The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections. The general election must be canvassed between the third and the tenth day following the general election.

The motion for the adoption of the foregoing resolution was duly seconded by Steve Hartle

And upon vote being taken thereon the following voted in favor thereof: Sue Streff, Dan Woldt, Tom Mesner, Tony Clarke, Cindy Meling, and Steve Hartle

And the following voted against the same: none

Whereupon said resolution was declared duly passed and adopted.

Sue Streff made a motion, seconded by Tom Mesner, to accept the two year quote of Employee $41.36 and Family $109.93 from Prudential for Group Dental Insurance. Motion carried unanimously.

MSP Meling/Clarke to adjourn at 8:44 p.m., with a second from Tony Clarke.

Cindy Meling, Clerk

Murray County Central school board meeting summary for September 17, 2012

(entire minutes may be read in the administrative office or on the district website: mcc.mntm.org)

Members present: Sue Streff, Tom Mesner, Dan Woldt, Cindy Meling, Tony Clarke and Steve Hartle. Administration: Luther Onken, Todd Burlingame, and Joe Meyer. Others: Christine Larson, Ryan Werdon, Naomi Sankey, Becky Hudson, Lisa Rademacher, and Charlene Steensma.

MSP Mesner/Clarke to approve the agenda.

MSP Meling/Hartle to act on the consent agenda items. Approve minutes for August 13 school board meeting. Approve payment of claims in the amount of $713,034.04 and receipt of the trial balance and cash flow reports. Approve increase from .50 FTE to .75 FTE to Janet Opdahl's 2012-2013 teaching contract. Approve a teaching contract for Carolyn Prins at .15 FTE. Approve a lane change request from Deb Boese from M to M+15. Receipt of enrollment option requests/approvals for 2012-2013. Declare library equipment and books as surplus property: 3 typewriters, 3 televisions , 4 VHS cameras, 5 VHS players, 2 record players, 3 filmstrip projectors, 2 card catalog cabinets, 1 copiers, 1 cart, 1 cassette player/recorder, 1 index card cabinet, 2 slide projectors, 1 opaque projector, and library books.

Tom Mesner made a motion to approve the following resolution

RESOLUTION OF SCHOOL BOARD SUPPORTING DISTRICT APPLICATION TO MINNESOTA STATE HIGH SCHOOL LEAGUE FOUNDATION

WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota's high school youth to participate in athletics and fine arts;

WHEREAS, the District 2169 School Board recognizes the value of students participation in extracurricular activities; and

WHEREAS, the MSHSL Foundation is offering grants and funding to assist school district in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.

THEREFORE, BE IT RESOLVED, that the Murray County Central School Board supports the District's application to the Minnesota State High School League Foundation for a grant to be used for offset activity program costs and further encourage participation by students in all extracurricular programs.

The resolution was duly seconded by Sue Streff. Voting in favor: Hartle, Meling, Streff, Mesner, Woldt, and Clarke. Voting against: none. Motion carried.

MSP Clarke/Streff to approve the Q Comp plan and budget as presented by Christine Larson.

MSP Streff/Mesner to approve the Annual Report on Curriculum Instruction and Student Achievement as presented by Mr. Meyer.

MSP Streff/Clarke to set the meeting time and location for public hearing of Truth in Taxation at the regularly scheduled meeting on December 17, 2012, at 7:00 p.m. in the Murray County Central High School Library, 2420 28th Street, Slayton, MN.

MSP Mesner/Meling to approve the proposed 2012 Pay 2013 property tax levy at the Maximum. The Q Comp levy portion will be removed prior to certification.

MSP Hartle/Mesner to approve the transportation contract with Chandler Christian Transportation Association for FY2013.

MSP Hartle/Clarke to approve a request for transportation to the Chandler Christian School for non-resident students, from an existing pick-up point within the school district, at a charge of $40.00 (forty) per student per month as long as the existing stop is available. Once the existing stop is no longer available the agreement will end. Precedence is not set by this agreement.

MSP Streff/Meling to change the November meeting to November 12, 2012 at 7:30 p.m. in the high school library.

MSP Mesner/Streff to adjourn at 9:02 p.m.

Cindy Meling, Clerk


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